Do you know what you promised your last hire?

Most companies don't. Offers get written in Word, sent by email, and forgotten. Popcorns HireFlow is a focused tool for one job: keeping every offer documented, sent and trackable — with a complete record of what was promised, to whom, and when.

Start free See a sample offer

Free plan includes up to 10 offers/month. No credit card needed.

Jamie Smith — Senior Engineer

Sent 4 views Last opened: today 09:12

Base salary: CHF 130,000/yr · Bonus: 15% · Start: Jan 15
25 vacation days · Health insurance · Training budget

Created by Sarah J. on Dec 3 · Sent Dec 5 · Opened Dec 5, 6, 7, 8

Elena Voss — Product Designer Accepted

EUR 85,000 · 6 views

Michael Torres — CFO Sent

CHF 240,000 · 2 views

Sarah Johnson — Marketing Manager Draft

Example 1 Example 2 Example 3 + more designs available

Real scenarios

A day with HireFlow

Three moments that show why this matters.

Friday, 14:30

Ana from HR needs to send an offer

Instead of hunting for the last Word file, changing the name and hoping she updated all the numbers, Ana opens HireFlow. She picks a template, fills in the fields - salary, bonus, start date, benefits. The system formats everything. She clicks Send. The candidate gets a professional offer with a tracking link. 5 minutes, not 45.

The candidate opens a polished, structured document - not a Word attachment that might not render correctly on their phone.

Monday, 09:00

The manager wants to know: did Daniel see the offer?

Ana opens the offer in HireFlow. Right there: 4 views, last opened yesterday at 22:15 from Chrome on Android, Munich. Daniel has seen it. He's been looking at it multiple times over the weekend. That's a good sign - he's probably discussing it with his family.

No awkward "did you get my email?" call. You know. And you know from where and how often.

6 months later

Daniel says: "you promised me a salary review"

The manager isn't sure. HR searches HireFlow: the original offer is right there, with the exact text. It says: "salary review after 6 months based on performance." Not "guaranteed raise" - "review based on performance." Clear, documented, no argument.

This is why offers matter. Not just when you send them - months and years later, when commitments come due.

What you can include

Complete offers, not just salary letters

HireFlow structures the entire offer so nothing gets forgotten. Fill in what applies - skip what doesn't.

👤 Candidate

Name, email, phone
Position / role
Reporting to
Personalized salutation

💰 Compensation

Base salary
Yearly bonus
Performance bonus
Sign-on bonus
Stock options / equity
Transportation

📋 Terms

Contract type
Work hours
Start date
Vacation days
Notice period
Probation period
Non-compete

🎁 Benefits

Health insurance
Meal subsidies
Professional development
Wellness program
Housing / relocation
Childcare support
+ custom fields

Traceability

Every offer, every action, documented.

HireFlow doesn't just send offers. It remembers everything about them - so you don't have to.

View tracking: See when, how often, and from where the candidate opened the offer. With IP address and device info.
Audit trail: Who created, edited, sent, and changed every offer. With timestamps and user attribution.
Status pipeline: Draft → Active → Sent → Accepted / Declined / No Response. Clear overview at a glance.
Offer locking: Once sent, an offer can't be accidentally modified. Every version is preserved.
Searchable archive: Find any offer by candidate name, job title, date, or status. Even years later.

EXAMPLE TIMELINE

Daniel Torres · Sales Manager

✚

Offer createdAna P. · Dec 3, 14:22

✎

Salary updated to EUR 65,000Ana P. · Dec 4, 09:15

✔

ActivatedAna P. · Dec 4, 09:18

✉

Sent to daniel@email.comAna P. · Dec 4, 09:20

👁

Viewed (4 times)IP: 89.12.xx.xx · Chrome, Munich

✔

AcceptedDec 8, 11:45

Simple pricing

Start free. Upgrade when you grow.

No surprises, no hidden costs. Free plan is genuinely useful - most teams start here and stay for months.

Free

€0 forever

Everything you need to start sending professional offers today.

Up to 10 offers per month
Up to 3 users
All standard templates
PDF export
Copy email draft to send from your own inbox
View tracking
Clone & reuse offers
Multi-language (EN/RS/DE)
Status pipeline & locking
Public shareable link

Start free

Professional

€49 per month

Full control over your offers, with premium designs and complete audit trail.

Direct email delivery to candidates
Unlimited offers
Up to 10 users
5+ premium & exclusive templates
Custom field names in offers
Content presets (save & reuse packages)
Full audit trail with IP tracking
Company branding in templates
Dashboard analytics & reports
Remove HireFlow branding
Correction tracking
Live 1-on-1 HR training (annual plan)

Start with Professional

Enterprise

Custom tailored to your needs

Dedicated setup with custom templates designed to your brand guidelines.

Everything in Professional
Unlimited users
Custom template design by our team
Your colors, fonts, and brand identity
Custom subdomain
Priority support
Quarterly HR strategy review
Live HR training for every user
Commitment tracking & reminders
Dedicated account manager

Built for

Teams that take hiring seriously

🛡

People who write offers

Stop rebuilding offers in Word. Use structured templates, clone past offers, save presets for recurring roles. Make professional offers in 5 minutes instead of an hour.

📈

Management

See all active offers at a glance. Track pipeline by status. Verify if candidates have opened offers. Full audit trail for when commitments come due.

🏢

Growing companies

Big enough to need a process, lean enough to not want an enterprise ATS. HireFlow fills the gap between "we use email" and "we need a full HR platform."

Behind HireFlow

Built by people who actually do this work

Popcorns built HireFlow to give clients a clean way to manage their offers — and made it available as a standalone tool too. The same team behind the operating model practice at Popcorns is the team behind the tool.

When you choose Professional or Enterprise, you get access to that team: live training on how to structure offers (included with annual subscriptions), and guidance on compensation. That is something no other offer tool can give you.

HireFlow is the tool. Popcorns is the team behind it.

Popcorns

Operating Model Practice

Still doing it the old way?

Every company starts the same way. Then they grow.

📄

The old way

Open last offer in Word. Change the name. Hope the numbers are right.

Attach to email. Send. Forget.

Candidate asks a question. Dig through inbox.

Manager asks: did they accept? Ask HR. HR asks their inbox.

6 months later: what did we promise? Nobody is sure.

➔

⚡

With HireFlow

Pick template, fill fields, send. 5 minutes. Professional.

Tracking link. You see when they open it and how often.

Everything in one place. Search by name, date, status.

Dashboard. Pipeline at a glance. Who's pending, who accepted.

Permanent record. Every commitment findable, years later.